Facilities time is paid time off during normal working hours that allows you to carry out the duties necessary to fulfil your role as a CSP steward.
Unfortunately, if you are a steward in a non-recognised workplace, you do not have the same legal rights to time off for union duties. However, you still have a right under the Employment Relations Act 1999 to accompany workers in their disciplinary and grievance hearings.
Facilities time is a recognised legal right, not just a benefit. The laws that entitle you to this paid time off are:
- The Trade Union and Labour Relations (Consolidation) Act 1992 outlines your entitlement to reasonable paid time off for union duties.
- For safety-specific roles, the Safety Representatives and Safety Committees Regulations 1977 provide additional rights, emphasising the critical nature of safety in the workplace.
For detailed guidance on these laws, the Advisory, Conciliation and Arbitration Service (ACAS) Code of Practice and the ACAS guide on union representation in the workplace.
What facilities time covers
Understand what is included in facilities time and what isn't included.
Negotiating on terms and conditions
Engaging in discussions with the employer to improve or alter the working conditions and terms of employment for members.
Representing members
Assisting and advocating on behalf of members in disciplinary and grievance procedures.
Communicating with members
Keeping members informed about developments, ongoing negotiations and other union matters.
Attending trade union staff side meetings
Participating in meetings that allow union staff to discuss and coordinate their approach to workplace issues.
Preparation and follow-up
You are also entitled to paid time off to prepare for negotiations, inform members of any progress, and explain the outcomes of discussions or negotiations.
Training
Facilities time covers attendance at training sessions that are necessary for you to carry out your union duties effectively. This includes:
- Steward’s induction courses.
- Follow-on courses.
- Regional training days.
- Training provided by the TUC.
Physical facilities
Facilities agreements should also give you access to the space, storage, information and equipment you need to fulfil your role, for example:
- Access to a suitable room for private discussions or meetings.
- Lockable filing cabinet or secure storage for documents.
- Computer with internet access, printer and photocopying facilities.
- Regular list of new starters at work.
- Access to employees during working hours to discuss the union.
- Use of notice boards and internal post systems.
What facilities time doesn't cover
- It’s not for personal tasks or any activities outside your union responsibilities.
- It excludes non-union-related meetings or personal development that doesn’t support your union role.